Status: DRAFT — Awaiting CRA Review and Signature | Prepared in accordance with ICH-GCP E6(R2) E6(R3)7
1. Visit Summary1
| Field | Detail |
|---|---|
| Visit Code | VST-002 |
| Visit Number | 2 |
| Visit Date | 2026-05-12 |
| Site | Site-014 · Boston General |
| Protocol | AXM-203 v3.2 — Rigora Phase II — Oncology |
| CRA | |
| Site Personnel Met | names and roles of site staff present |
| Subjects Active at Site | total active subject count |
| Subjects Reviewed This Visit | 4 (PT-0142, PT-0276, PT-0411, PT-0507) |
| SDV Records Reviewed | 28 |
| SDR Anomalies Identified | 5 |
| Protocol Deviations Identified | 4 (1 critical, 2 major, 1 informational) |
| Open Queries Raised This Visit | 3 |
| Next Scheduled Visit | date of next monitoring visit |
Overall Site Assessment: Site-014 demonstrates adequate administrative and data-entry practices across the majority of reviewed records; 23 25 of 28 SDV data points were verified as exact source-to-eCRF matches with no discrepancy. However, this visit has uncovered a pattern of clinically significant findings across three of the four subjects reviewed that requires immediate attention prior to the next visit. PT-0276 presents a critical safety concern: three sequential systolic blood pressure readings averaging 198 mmHg exceed the §4.1 stopping threshold, and a dose of 200 mg was administered without any documented dose-reduction event, breaching the §2.1 starting-dose requirement. PT-0142 has a confirmed ANC of 0.8 ×10⁹/L, consistent with Grade 3 neutropenia, which breaches the §1.3 laboratory eligibility threshold. PT-0507 has an ALT of 4.2× ULN, exceeding the §1.3 hepatic hold criterion of 2.5× ULN; this finding is currently in a disputed disposition and requires prompt resolution with the site. Additionally, PT-0411's required RECIST tumor assessment was neither performed nor formally documented as a deviation. The site must address all four deviation records and confirm subject safety management measures in writing before the next monitoring visit. Escalation to the Medical Monitor and Sponsor Safety team is recommended for PT-0276 and PT-0142 without delay.
2. Source Data Verification (SDV) Findings2
| Subject | Field | Source | eCRF | Disposition |
|---|---|---|---|---|
| PT-0276 | Systolic BP (mmHg) | 198 / 196 / 201 (three readings) | 196 | Query raised — eCRF captured second reading only; mean 198 exceeds §4.1 threshold |
| PT-0507 | Concomitant meds | Atorvastatin, omeprazole | Atorvastatin only | Query raised — omeprazole missing from eCRF; permitted per §2.3 with 2-hour food separation |
| PT-0142 | Cycle / Day | Cycle 2 Day 8 (source format) | C2 D08 (eCRF format) | Query raised — content matches; format discrepancy to be corrected per site data conventions |
The three discrepancies above have each been queried in the EDC system. Full query text and query numbers are recorded in the system audit trail; confirm query reference numbers for each of the three items above.
Of the remaining 25 SDV records reviewed, all were confirmed as exact source-to-eCRF matches and accepted without action. These cover visit dates for PT-0142, PT-0276, PT-0411, and PT-0507; weight, systolic BP, diastolic BP, heart rate, hemoglobin, platelets, ANC, and dose for PT-0142; ECG performance, cycle/day, concomitant medications, dose, and adherence diary for PT-0276 and PT-0411; and ALT, AST, total bilirubin, and dose for PT-0507. Although these records matched, several of the underlying source values carry clinical significance that is addressed separately in Section 3 below.
Note on PT-0276 — Dose 200 mg: The dose field (source = 200 mg, eCRF = 200 mg) is an exact match and therefore carries no SDV discrepancy; however, because §2.1 specifies a starting dose of 240 mg and no dose-reduction event has been documented, this constitutes a protocol deviation and is captured in Section 3.
Note on PT-0411 — RECIST Assessment: The source field is blank and the eCRF entry is absent; accordingly, there is no source-to-eCRF transcription error. The clinical significance of the missing assessment is addressed as a protocol deviation in Section 3.
3. Source Data Review (SDR) Findings & Protocol Deviations3
| Subject | Severity | Finding | Protocol Ref | Disposition |
|---|---|---|---|---|
| PT-0276 | Critical | Sustained SBP across three sequential readings (198 / 196 / 201 mmHg); mean 198 mmHg exceeds stopping threshold | §4.1 | Accepted deviation — safety management actions document site's immediate response |
| PT-0276 | Major | Dose administered at 200 mg with no documented dose-reduction event; no supporting dose-modification form found | §2.1 | Accepted deviation — documentation to be retrospectively completed confirm site plan |
| PT-0142 | Major | ANC 0.8 ×10⁹/L — below protocol-specified minimum of ≥1.5 ×10⁹/L; consistent with Grade 3 neutropenia | §1.3 | Accepted deviation — subject safety management actions document site's clinical response and current subject status |
| PT-0507 | Minor | ALT 173 U/L (4.2× ULN) — exceeds hepatic hold threshold of 2.5× ULN; AST also trending upward (2.1× ULN) vs. baseline | §1.3 | Disputed — site has not accepted this as a deviation; resolution required site rationale for dispute |
| PT-0411 | Informational | RECIST tumor assessment not performed and not documented; no protocol deviation form submitted | §3.2 | Accepted deviation — deviation form outstanding; to be completed by site |
Clinical Significance:
PT-0276 presents the most urgent patient safety concern identified during this visit. Three sequential systolic BP measurements of 198, 196, and 201 mmHg were recorded in source, yielding a mean of 198 mmHg. This meets or exceeds the §4.1 stopping criterion, and the subject's continued participation without a documented hold decision represents a critical protocol deviation. Independently, the administration of 200 mg in the absence of any dose-modification record is a major deviation under §2.1. whether the dose reduction and the elevated BP are clinically related, and whether a Medical Monitor notification has been initiated. Both findings must be escalated to the Sponsor Medical Monitor immediately.
PT-0142 has an ANC of 0.8 ×10⁹/L, which is 0.7 units below the §1.3 minimum threshold of 1.5 ×10⁹/L and is clinically consistent with Grade 3 neutropenia. The current treatment status of this subject and any dose-hold or dose-modification decisions must be confirmed and documented. whether the site has initiated a neutropenia management plan, whether a SAE report is required, and current ANC trend.
PT-0507 has an ALT of 173 U/L (4.2× ULN), which exceeds the §1.3 hepatic hold criterion. The concurrently rising AST (2.1× ULN, still within window but trending upward from baseline) heightens concern for emerging hepatotoxicity. The site's dispute of the minor deviation classification must be resolved promptly; the CRA should obtain the site's written rationale and escalate to the Medical Monitor if the dispute cannot be resolved at site level. site's basis for disputing the deviation, current subject clinical status, and whether a dose hold has been enacted.
PT-0411 did not undergo the RECIST tumor assessment required at this visit per §3.2. No scan was documented in either source or eCRF, and no protocol deviation form was filed. While this finding is classified as informational, the imaging gap may affect the subject's evaluability for efficacy endpoints. reason the scan was not performed, whether it has been rescheduled, and whether a revised deviation form is being prepared.
4. Open Queries4
| Query # | Subject | Field / Topic | Query Text | Raised By | Date Raised |
|---|---|---|---|---|---|
| query ref | PT-0276 | Systolic BP (mmHg) | Three sequential SBP readings (198 / 196 / 201 mmHg) recorded in source; eCRF contains only the second reading (196 mmHg). Please update eCRF to record all three readings, confirm the method of capturing BP per §4.1, and document any clinical action taken in response to the mean value of 198 mmHg. | CRA name | 2026-05-12 |
| query ref | PT-0507 | Concomitant medications | Source (PDF medication list) includes omeprazole; this entry is absent from eCRF concomitant medications log. Please add omeprazole with start date, dose, and indication. Confirm compliance with the 2-hour food separation requirement per §2.3 if applicable. | CRA name | 2026-05-12 |
| query ref | PT-0142 | Cycle / Day format | Source document records the visit as "Cycle 2 Day 8"; eCRF records "C2 D08". Content is consistent but the format discrepancy should be resolved in accordance with site standard data-entry conventions. Please confirm no amendment to underlying data is required. | CRA name | 2026-05-12 |
5. Action Items
| # | Action | Owner | Due |
|---|---|---|---|
| 1 | Escalate PT-0276 sustained SBP findings (mean 198 mmHg, three readings) to Sponsor Medical Monitor and document notification in the site file per §4.1 stopping criteria | CRA and/or Site PI | Immediately / within 24 hours of visit date |
| 2 | Obtain and file retrospective dose-modification documentation for PT-0276 dose of 200 mg, or provide written justification for the undocumented reduction per §2.1 | Site Coordinator / PI | due date per site SOP |
| 3 | Confirm clinical management plan for PT-0142 Grade 3 neutropenia (ANC 0.8 ×10⁹/L), including any dose-hold, dose-modification, or SAE reporting decision, and update site file accordingly | Site PI | Immediately / within 24 hours of visit date |
| 4 | Resolve PT-0507 disputed deviation: obtain site's written rationale for disputing §1.3 ALT hold criterion; escalate to Medical Monitor if not resolved at site level | CRA and Site Coordinator | due date — recommend within 5 business days |
| 5 | Complete and file protocol deviation form for PT-0411 missed RECIST assessment per §3.2; confirm whether scan has been rescheduled and document revised assessment plan | Site Coordinator | due date per site SOP |
| 6 | Update PT-0507 eCRF concomitant medications log to add omeprazole (query query ref) | Site Data Manager / Coordinator | due date |
| 7 | Update PT-0276 eCRF to record all three sequential SBP readings and document clinical response (query query ref) | Site Data Manager / Coordinator | due date |
| 8 | Confirm and document PT-0142 Cycle/Day format discrepancy per site data-entry conventions and close query query ref | Site Data Manager | due date |
| 9 | CRA to complete and distribute final signed MVR to Site File and Sponsor Trial Master File | CRA name | per sponsor SOP — typically within 10 business days of visit |
6. Status of Previous Open Action Items5
No open action items from a previous monitoring visit were provided in the source input for this report. [VERIFY: confirm whether VST-001 generated any open action items that remain outstanding; if so, restate each verbatim, assess current status as resolved / still open / escalate, and append to this section before finalising the report.] VST-001 generated no open action items; there are no outstanding items carried into this visit.
7. Next Visit Plan
The next monitoring visit at Site-014 should be scheduled at an interval appropriate to the elevated risk profile identified during VST-002. confirm next visit date and whether an earlier unscheduled visit is warranted given the critical findings for PT-0276 and PT-0142.
The following areas must be prioritised during the next visit:
- PT-0276 safety follow-up: Verify that all three sequential SBP readings have been entered in the eCRF, that a Medical Monitor notification is on file, and that the dose-reduction rationale and supporting documentation have been completed. Review any ongoing blood pressure monitoring records added since 2026-05-12.
- PT-0276 dose-modification documentation: Confirm that a protocol deviation form and retrospective dose-reduction record are filed and accepted by the Sponsor; verify there are no additional undocumented dose changes in prior cycles.
- PT-0142 neutropenia management: Review updated ANC values, confirm the subject's current treatment status, and verify that all required toxicity management and dose-modification documentation is complete. Assess whether SAE reporting obligations were met.
- PT-0507 ALT / hepatic safety: Confirm resolution of the disputed deviation, review repeat liver function test results obtained after 2026-05-12, and assess whether the dose-hold criterion was triggered and appropriately managed per §1.3. Monitor AST trend.
- PT-0411 RECIST imaging: Verify that the missed tumor assessment has been rescheduled and performed, that source imaging documentation is on file, and that the protocol deviation form has been completed and accepted.
- Omeprazole concomitant medication query: Confirm that the eCRF has been updated for PT-0507 and that the §2.3 food-separation requirement is being followed and documented.
- General SDV completeness: Extend SDV coverage to any subjects not reviewed during VST-002 and to new data entered since this visit, with particular attention to laboratory values, dose administration records, and concomitant medications across all active subjects.
- Regulatory and essential documents: Review the site file for currency of protocol amendments, IRB/IEC correspondence, investigator CVs, and laboratory normal ranges. whether any protocol amendments or IEC reapprovals are pending since the last site file review.
8. Signature6
| Field | Detail |
|---|---|
| CRA Name | full name of authoring CRA |
| CRA Signature | wet or electronic signature to be applied at time of finalisation |
| Date of Signature | date on which CRA signs the finalised MVR |
| Report Version | DRAFT 1.0 |
| Date Report Drafted | 2026-05-12 |